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The University has a duty of care to all who travel overseas for work and studies and needs to be assured that those travelling have fully assessed the risks and put appropriate measures into place to control the risks. The Travel Standard sets five requirements to ensure that travellers have appropriate insurance coverage and suitable support plans and supervision agreements.

The Travel Standard requires that:

• Travellers intending to travel overseas must obtain prior approval from their line manager or supervisor before making any related travel arrangements or commitments.
• Travellers create a Horizon account.
• Travellers download the Crisis24 Horizon app, available on both iOS and Android devices.
• Travellers complete the mandatory e-learning modules within the Crisis24 Horizon platform.
• A risk assessment is completed for all travel overseas and submitted for approval to the line manager or supervisor.
• Travellers or their line manager/supervisor inform Finance of the travel to ensure valid insurance. FinanceOffice@qmu.ac.uk should be emailed with the travel details: name, destination, and travel dates.

This procedure has been created for UK residents with a British Passport. Those who are non—UK passport holders should also ensure they obtain the necessary information and guidance from the country that issued the passport they are travelling on, the embassy and/or consulate.

If your study will be conducted overseas then an authorised travel risk assessment must be submitted with your ethical approval application. Ìý

Additional Information

Health and Safety Guidance note

Â鶹ӰԺ Travel Cover Summary 2022

The Counter-Terrorism & Security Act 2015 places a statutory duty on Â鶹ӰԺ ‘to have due regard to the need to prevent people from being drawn into terrorism’. This is commonly known as ‘the Prevent duty.’ Within universities, the 'Prevent duty' refers to measures taken to safeguard members of the University community who might be at risk of being drawn into terrorism.

The possession or distribution of security-sensitive or extremism related materials by researchers can also be open to misinterpretation by law enforcement authorities, and this can put researchers at risk of arrest and prosecution under counter-terrorism legislation.

The University is developing a Security-sensitive or extremism related research policy and procedure (link to follow).

The following prompts are intended to help researchers understand whether their research may fall into the category of security-sensitive or extremism related research.

Should a researcher be unsure about whether their research could be considered security-sensitive or extremism related they should contact the Research Ethics Panel (Researchethics@qmu.ac.uk) who will arrange a confidential discussion with a member of the University Prevent Group.

1. Could any aspect of your research relate to terrorism, extremism, terrorist or extremist organisations or groups, extremist ideologies, radicalisation or de-radicalisation?
   
   
2. Could your research involve visits to websites that might be associated with terrorism, extremism, or radicalisation?
   
   
3. If your research involves the observation of social media accounts, discussion fora, or similar; do you consider it likely, on the balance of probabilities, that terrorist or extremist literature may be found
   
   
4. Could your research involve the download and/or storage of any materials relating to terrorism, extremism, or radicalisation?
   
   
5. Could your research involve the electronic transmission of materials relating to terrorism, extremism, or radicalisation to other individuals?

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The following participant categories are regarded as vulnerable:

• Under 18's
• NHS Patients*
• Expectant or new mothers
• Refugees, asylum seekers or recent migrants
• Learning disabilities
• In custody
• Impaired mental capacity
• Any other condition which affect ability to connect*
• Anyone engaged in illegal activities
• Staff, service users, clients, premises or records, or datasets
• Participants in an institutional context (e.g school, healthcare or custodial settings) or organisational setting (e.g business, workplace)
• Participants in an organisation or setting in which the researcher has a past/current role or position of authority

*Please note that studies recruiting participants from these groups are also required to apply for IRAS approval following receipt of a Â鶹ӰԺ favourable ethical approval opinion. Ìý

For further information on the required level of disclosure and whether registration on the PVG Scheme is required for your research work please see the Â鶹ӰԺ Disclosure and PVG membership guidance.Ìý If you are/were resident in a country which is not on the , you should also obtain a Police Check/Certificate of Good Conduct from the local police authority in the relevant country.

Major invasive procedures are those where some participants are likely to find participation stressful, disturbing, or psychologically or socially harmful, and probable harm could be protracted or severe. That only a small minority of participants may respond in this manner does not render the procedure minor invasive. In addition, this also includes invasive techniques (e.g. taking blood, surgery, etc). Please email ResearchEthics@qmu.ac.uk if you are not sure if your research is major invasive for advice.

Research involving NHS patients or prisoners.

For further information and to apply for NHS Research Ethics, R&D approval please follow this link to the IRAS website.

Research involving NHS Staff.

Research involving NHS staff does not require NHS ethics approval but does require NHS R&D approval. The R&D approval is done by completing the IRAS form. For further information and to apply for NHS R&D approval please follow this link to the IRAS website 

Useful Information 

Use of Â鶹ӰԺ Science labs

If you require any resources for your research project, you must complete the labs form. Please consider the techniques you may be using, any equipment, consumables, and protective equipment to support this. If you require technical support to support demonstration of any novel techniques, you must also factor this is.Ìý

If you are unsure of the cost of any of your requirements or if the equipment/specialised rooms required are available, please contact a member of the technical team at: labbookings@qmu.ac.uk

To complete the Â鶹ӰԺ labs form please follow this link.

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Use of media equipment

Media Services provides a range of audio-visual equipment and services to support students and staff. This ranges from the provision of audio-visual equipment in our teaching rooms to more specialist services such as video production, live streaming, and AV support for events.Ìý

To hire equipment please follow this link for further information before emailing media staff with your request via ms-staff@qmu.ac.uk

If you are undertaking any research in this area, it is recommended that you initially discuss ideas with an academic with expertise in this field. This might be a deaf academic from another institution or relevant staff here at Â鶹ӰԺ. Dr Rachel Mapson (rmapson@qmu.ac.uk) and Yvonne Waddell (ywaddell@qmu.ac.uk) are based within the Division of Speech and Hearing Sciences at Â鶹ӰԺ and will be happy to talk through the ethical implications and conduct of potential research. Ìý